Building Information & Document Management
Organised, secure and easy-to-access building information, managed for the long term.
Keep Building Information Accurate After Handover
A manual is only useful if the information behind it stays organised. We set up secure, structured document management systems so building information stays accurate and accessible long after handover.
This matters for compliance as well as convenience: the responsible person needs up-to-date fire safety information, and higher-risk buildings must maintain a golden thread of information under the Building Safety Act 2022.
We can manage ongoing updates as your building changes, so your O&M manual and health and safety file never go out of date.
Get a QuoteWhat’s Included
- Secure cloud document storage
- Version-controlled updates
- Structured folder and naming conventions
- Access permissions for your team
- Scheduled review and update cycles
- Audit-ready document trails
Document Management FAQs
?Why does building information need managing after handover?
Buildings change: plant is replaced, layouts are altered and maintenance contractors change. Without a managed system the O&M manual and health and safety file quickly go out of date, which creates risk for maintenance work and for demonstrating compliance.
?Who can access the documents?
You decide. We set up access permissions so owners, facilities teams, managing agents and contractors see only the information they need.
?How are updates handled?
Updates are made under version control with a clear audit trail, so you can always see what changed, when and why. We can also run scheduled reviews to catch gaps before they become a problem.